YOURHOAONE PLATFORMSIGN IN

Built for property managers, board members, and owners.

A messy email in. A polished update out.

SEE IT WORK
WESTGATE PROPERTY MANAGEMENT · 5 HOA’SWILLOW BEND340 lots · Meridian
3 TO DO
OWNER EMAIL

Four candidates for three board seats — ballots mail tonight

Dear Willow Bend owners,

Nominations have closed. Four candidates are running for three board seats:

Ellen Marsh · Dan Okafor
Sue Lindqvist · Ray Thorne

Candidate statements and the certified list are attached. Ballots are due December 30.

Susan Collins
Westgate Property Management

2 · WEBSITE UPDATE
PUBLISH UPDATEReview the website update and matching owner email.

THREE LEVELS OF ACCESS · ONE PLATFORM

Property managers run it. Board members approve it. Owners see it.

PROPERTY MANAGERSRun every HOA from one dashboard

Updates, newsletters, invoices, calendars, surveys and RFPs — for every HOA, in one place, from anywhere.

BOARD MEMBERSRun the HOA from one portal

Review bids, candidate statements and survey results — from one portal, anywhere.

OWNERSFinally, one place to look

Governing documents, board, calendar, minutes and newsletters — a permanent record, always current.

HOW IT WORKS

Three steps. Three minutes.

1

Email it in

Update the calendar, attach minutes, or send a reminder about the fall barbecue.

2

Review the draft

Receive your draft by email. Review, edit, and approve it to send or publish.

3

Approve & publish

Your approval sends the email or publishes the website update. You receive a confirmation.

Property Managers | Board Members

Owners | HOA Website

BEFORE / AFTER

Seamless, polished updates. In minutes.

BEFOREProperty manager sendsA quick, unstructured email.
TO
website@willowbend.your-hoa.com
FROM
Susan Collins · Westgate Property Management
RAW EMAIL

Subject: re: re: nominations / packet tonight

nominations closed — 4 people for 3 seats: Ellen Marsh, Dan Okafor, Sue Lindqvist and Ray Thorne (statements attached). packet mails by 5, list is certified. get this to owners pls

nominations_FINAL2.pdfstatements (1).pdfsue statement.docx
AFTEROwners receive thisA polished email to every verified owner.
TO
Willow Bend HOA · 312 owners
FROM
Susan Collins · Westgate Property Management
OWNER EMAIL

Four candidates for three board seats — ballots mail tonight

Dear Willow Bend owners,

Nominations have closed. Four candidates are running for three board seats:

• Ellen Marsh
• Dan Okafor
• Sue Lindqvist
• Ray Thorne

Each candidate's statement is attached, along with the certified nomination list. Ballots will mail tonight and are due December 30 — or cast your vote online in the Willow Bend elections portal.

Susan Collins
Westgate Property Management

Certified nomination list.pdf · 210 KBCandidate statements.pdf · 4 pages
AFTERAnd this, on the websiteThe same update, polished and live in the elections portal.

FAQ

Common questions

Who can see what?

Access follows role. Property managers, board members and owners each see only what their role allows. Board materials stay with the board; owners see what the board chooses to share — never the other way around.

Does anything publish without approval?

No. Every update, email and survey waits for a manager or board member to approve it.

Do owners need an app or a login?

No app. Updates are on the HOA's website and in their inbox. A login is only needed to vote or respond to a survey — one response per lot.

How do RFPs, elections and surveys work?

Each has one place to run it. Post an RFP, receive and review bids; announce an election and collect candidate statements; open a survey and gather responses. Results and decisions are shared with owners from the same place — and every bid, ballot and response becomes part of the HOA's permanent record.

Watch a board decision
become a polished owner update.

SEE IT WORK